1. Purpose of Processing
We publish club records, scores, and members’ achievements on the club website and/or noticeboards. This may include members’ names, categories (e.g. gents 50+ recurve), scores, classifications, and dates of achievements.
Why:
• To recognise and celebrate members’ sporting achievements.
• To maintain accurate historical club records.
• To promote engagement and participation in the sport.
• To ensure transparency in record keeping.
• To provide members and visitors with information about performance standards within the club.
2. Necessity Test
Publishing records publicly is the most practical and expected way to communicate results to members and the wider archery community. Alternative options (e.g. private circulation only) would limit transparency and reduce the club’s ability to celebrate achievements or maintain shared historical records.
Public results are an established norm in archery (e.g. tournament results, Archery GB rankings), so this method is proportionate and consistent with wider practice.
3. Balancing Test
Who might be affected:
• Current club members (seniors and juniors).
• Visitors who set records at open events.
Potential risks or impacts:
• Unwanted publication of someone’s name or performance.
• Junior members being identified online.
• Individuals not wishing their scores to appear publicly.
Mitigations:
• Members are informed via our privacy policy that records and achievements may be published.
• Members are offered a clear opt-out option, allowing them to withhold their name from public listings if they wish.
• For juniors, we seek parental consent before publishing names or use initials if consent is not given.
• We only publish necessary information (e.g. name, score, category), not contact details or sensitive personal data.
• Data is removed or anonymised on request.• Records are reviewed periodically to ensure information remains relevant and up to date.
This processing is unlikely to cause unwarranted harm. The benefits to the club and members outweigh minimal risks.
4. Conclusion
The processing of members’ names and achievements for the purpose of maintaining and publishing club records is necessary and proportionate, serves the legitimate interests of the club and its members, and does not override the rights or freedoms of individuals.
Lawful basis for processing: Legitimate Interests (UK GDPR Article 6(1)(f))
5. Review
Next review date: [15/10/2026]